Workplace Policy

Introduction

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MediCode Inc. is committed to providing a safe, inclusive, and productive work environment for all employees. Our workplace policies are designed to ensure compliance with federal, state, and local laws, promote fairness and respect, and support the well-being and development of our team members.

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Equal Employment Opportunity

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MediCode Inc. is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status. All employment decisions are based on merit, qualifications, and business needs.

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Anti-Harassment and Anti-Discrimination

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MediCode Inc. maintains a zero-tolerance policy for harassment and discrimination of any kind. This includes, but is not limited to, harassment based on race, color, religion, sex, national origin, age, disability, or sexual orientation. Any employee who experiences or witnesses harassment or discrimination should report it immediately to their supervisor or the Human Resources department. All complaints will be investigated promptly and thoroughly.

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Workplace Safety

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The safety and health of our employees are paramount. MediCode Inc. complies with all Occupational Safety and Health Administration (OSHA) regulations and strives to provide a hazard-free workplace. Employees are expected to follow safety guidelines, report any unsafe conditions, and participate in safety training as required.

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Drug-Free Workplace

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MediCode Inc. maintains a drug-free workplace. The use, possession, distribution, or sale of illegal drugs or alcohol on company premises or while conducting company business is strictly prohibited. Employees are expected to perform their duties free from the influence of drugs or alcohol.

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Remote Work Policy

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MediCode Inc. supports flexible work arrangements, including remote work, where appropriate. Remote employees are expected to maintain a professional work environment, meet performance expectations, and comply with all company policies. Regular check-ins and communication with supervisors are required to ensure productivity and engagement.

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Work Hours and Overtime

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Employees are expected to adhere to their scheduled work hours. Overtime must be approved in advance by a supervisor and will be compensated in accordance with applicable laws. Non-exempt employees will be paid at the overtime rate of one and one-half times their regular rate of pay for hours worked beyond 40 in a workweek.

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Compensation and Benefits

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MediCode Inc. offers competitive compensation and benefits packages to attract and retain top talent. Benefits may include health insurance, retirement plans, paid time off, and professional development opportunities. Detailed information about benefits is provided in the employee handbook.

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Professional Development

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We encourage continuous learning and professional growth. MediCode Inc. provides opportunities for training, education, and career advancement. Employees are encouraged to take advantage of these resources to enhance their skills and advance their careers.

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Confidentiality and Data Protection

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Employees must protect confidential information, including patient data, proprietary information, and trade secrets. Access to confidential information should be limited to those who need it to perform their job duties. All employees must comply with HIPAA regulations and company policies regarding data security and confidentiality.​​

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Code of Conduct

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Employees are expected to conduct themselves in a professional and ethical manner at all times. This includes respecting colleagues, clients, and stakeholders, adhering to company policies, and representing MediCode Inc. positively.​​

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Grievance Procedure

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MediCode Inc. is committed to addressing employee concerns promptly and fairly. Employees who have a grievance or complaint should report it to their supervisor or the Human Resources department. The company will investigate and resolve issues in a timely and confidential manner.

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Compliance with Laws

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MediCode Inc. complies with all applicable federal, state, and local laws and regulations. Employees are expected to adhere to these laws and report any violations or concerns to their supervisor or the Human Resources department.​